Cedar Park Charter Bus & Minibus Rental Prices: How Much Does a Cedar Park Bus Rental Cost?
Cedar Park bus rental prices vary based on several factors, including the type of bus, trip duration, mileage, and time of year. On average, you can expect to pay between $170 and $500 per hour or $1,800 to $3,800 per day for a charter bus rental in Cedar Park. To get an accurate quote tailored to your specific needs, you can call our team at 737-324-8020 or use our online quote tool. Below, we provide estimated rates and discuss the factors that influence your trip cost, so you can better understand what goes into pricing your Cedar Park charter bus rental.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Bus Rental Cost?
The cost of renting a charter bus in Cedar Park depends on the size and type of vehicle you choose. Here are some average rates:
- 56-Passenger Coach Bus – $197 – $519 per hour · $1,600 – $3,800 per day · $5.00 – $8.00 per mile
- 25-Passenger Minibus – $165 – $428 per hour · $1,300 – $3,200 per day · $4.00 – $7.00 per mile
- 20-Passenger Minibus – $157 – $414 per hour · $1,300 – $3,100 per day · $4.00 – $7.00 per mile
- 18-Passenger Minibus – $145 – $404 per hour · $1,300 – $3,000 per day · $4.00 – $7.00 per mile
These prices are estimates and can vary depending on the specifics of your trip. For example, a round-trip from Cedar Park to downtown Austin for a corporate event will have a different price than a multi-day school field trip to Houston. The best way to get an accurate quote is to contact us with your trip details.
What Factors Influence Bus Rental Pricing in Cedar Park?
Several factors influence the cost of your charter bus rental in Cedar Park:
- Trip Duration and Distance: The length of your trip and the total mileage are significant factors. Short local trips within Cedar Park or Leander may be charged by the hour, while longer journeys to Dallas, Houston, or San Antonio are often priced by the day or mile.
- Type of Bus: Larger vehicles like 56-passenger charter buses cost more than smaller minibuses. Specialty buses with luxury features (leather seats, hardwood floors, onboard restrooms) also come at a premium.
- Time of Year: Peak seasons, such as spring break, summer vacation, and major event weekends (like ACL Fest or SXSW), can increase prices due to higher demand. Booking during off-peak times may result in lower rates.
- Additional Amenities: Requests for premium amenities—such as WiFi, power outlets, PA systems, or extra luggage space—can affect the overall price. Be sure to specify what your group needs when requesting a quote.
- Pickup and Drop-off Locations: If your itinerary includes multiple stops across Williamson County, Travis County, or even into Bell County, this can impact the total cost.
- Tolls and Parking Fees: Any tolls (e.g., using SH 130) or parking fees at venues like the H-E-B Center or downtown Austin garages are typically added to the final bill.
- Gratuity: While not always included, it’s customary to tip your driver 10-20% of the total rental cost for excellent service.
Understanding these variables will help you plan a budget-friendly and efficient charter bus rental in Cedar Park. For personalized assistance, our team is available 24/7 to answer questions and provide instant quotes.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Cedar Park, TX and around Central Texas. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
School Field Trip to the Thinkery
Mrs. Johnson is organizing a field trip for her 4th grade class of 22 students from Reagan Elementary. They plan to leave Cedar Park at 9:00 AM, visit the Thinkery children’s museum in Austin, eat lunch at Mueller Lake Park, and return by 2:30 PM. She was quoted $1,400 for a 25-passenger minibus, which covers all transportation for the day. With 24 people (students plus chaperones), the cost averages about $58 per person. This rate includes pickup and drop-off at the school, round-trip service to the museum, and waiting time during the visit.
Corporate Shuttle to Downtown Austin
A tech company in the Cedar Park Innovation District is hosting a corporate retreat at the JW Marriott in downtown Austin. They need daily shuttles for 40 employees from their office park near Whitestone Blvd to the hotel and back over three days. The organizer booked a 56-passenger charter bus for $2,200 per day, totaling $6,600 for the event. This price includes morning and evening runs, onboard WiFi for remote work, and coordination with hotel staff for smooth drop-offs. Compared to reimbursing individual rideshares, the charter bus saves money and ensures everyone arrives together.
Wedding Transportation at Villa Antonia
A bride and groom are getting married at Villa Antonia in Jonestown and want to provide guests with transportation from hotels in Cedar Park. Their planner reserved two 20-passenger minibuses for continuous shuttles between 4:00 PM and midnight. The total cost for the evening is $2,900, which includes multiple trips up and down the winding hill, standby time during the ceremony, and late-night returns. Guests appreciate not having to drive unfamiliar roads after dark, and the couple enjoys peace of mind knowing everyone will get back safely.
Sports Team Travel to Houston
The Cedar Park High School football team is headed to Houston for a playoff game against Katy. Coaches arranged for a 56-passenger charter bus to transport 48 players, staff, and equipment. The bus departs Friday afternoon, travels 180 miles to the hotel, stays overnight, and returns after Saturday’s game. The quote came to $3,500, which covers all mileage, driver hotel accommodations, and extra storage for gear. Splitting the cost among booster club funds and player fees makes it affordable, and riding together builds team spirit before the big match.
Senior Outing to Fredericksburg Wineries
A retirement community in Cedar Park is planning a day trip to Fredericksburg to tour local wineries. They booked an ADA-accessible 25-passenger minibus for $1,750. The itinerary includes visits to Becker Vineyards, lunch at a German restaurant, and shopping on Main Street. The bus leaves at 8:00 AM and returns by 6:00 PM. Residents enjoy comfortable seating, easy boarding with a lift, and plenty of space for wine purchases. The flat rate covers all transportation, making it a hassle-free outing for seniors who prefer not to drive long distances.
Bachelorette Party in Downtown Austin
Samantha is throwing a bachelorette party for her best friend with a night out on Rainey Street. She hired an 18-passenger minibus for $900 to shuttle the group from Cedar Park to downtown Austin and back home after midnight. The package includes door-to-door service, a playlist-ready sound system, and flexible pickup times at multiple addresses. Splitting the cost among 15 attendees comes to $60 each—cheaper and safer than separate rideshares. Everyone can relax, celebrate, and leave the driving to someone else.